Child Care Fee FAQ

Army Fee Assistance (AFA) Program

Army Directive 2018-27 – Rebalance of Child Care Army Fee Assistance

Frequently Asked Questions (FAQs)

 

1.)    Will Fee Assistance for ALL civilians be discontinued effective 1 March 2019?

 

Per Army Directive 2018-27, effective 1 March 2019, Child Care Aware of America will no longer accept new applications from Department of the Army Civilian employees.  This does not apply to Army National Guard and U.S. Army Reserve Military Technicians, Army Child and Youth Services staff, and the Expeditionary Civilian Workforce in Total Family Income categories 1-6 while deployed.

 

The children of Army Civilian employees who are currently participating in the AFA program will be grandfathered.

·         Army Civilian employees must have a current AFA approval certificate or submit an application to enroll a child prior to 1 March 2019. 

·         For new applications, the application process must be completed by 31 May 2019 or the application will be deactivated.

·         Child Care must start on or before 3 September 2019.

·         Regardless of children who may be grandfathered into AFA, Army Civilians may not apply to enroll new children after 28 February 2019.

 

2.)    I am an Army Active Duty Family currently enrolled in the AFA program. How am I impacted by Army Directive 2018-27 – Rebalance of Army Child Care Fee Assistance?

 

Army Directive 2018-27 policy changes do not affect Army Active Duty Families.

 

3.)    Does Army Directive 2018-27 apply to Army National Guard and Army Reserve Technicians?

 

Army National Guard and Reserve Technicians will continue to be eligible for the AFA program.

 

4.)    I am pregnant and my due date is on or after 1 March 2019.  Is my child eligible if I submit the application for AFA prior to 1 March 2019? 

 

Children of Army Civilian employees born after 28 February 2019 are not eligible for AFA.

 

5.)    I submitted my ONLINE application for Army Fee Assistance for an eligible child to Child Care Aware of America on 28 February 2019. If my application is approved, will I be eligible to receive AFA?  

 

As long as your online application for an eligible child is submitted AND you received an automated confirmation email from Child Care Aware of America confirming your application was received ON OR BEFORE 28 February 2019, 11:59 PM EST you may still be eligible for AFA.   All required documents necessary to approve your application (from both Family and Provider) need to be submitted to CCAoA by 31 May 2019 or your application will be deactivated.

 

In addition, the child’s care will need to start on or before 3 September 2019.

 

6.)    If I submit a PAPER application via regular U.S. Postal Service mail and the postmark is dated 28

February 2019, can I be grandfathered?

 

We encourage you to submit your application electronically via the CCAoA website. Applications sent via regular mail and postmarked NLT 28 February 2019 will be accepted for review.  All supporting documents required for approval need to be submitted NLT 31 May 2019. We recommend paper applications being sent via certified mail and that applicants’ requests proof of delivery.  For paper applications sent in via fax, we recommend you obtain a fax confirmation report.

7.)    My child is not in care now, but will need care during the summer months, only.  How does this directive impact me?

·   Existing Families requiring summer care, only, will be allowed to apply in advance as long as they meet the 31 May 2019 application completion date.  

·   New applicants must apply by 28 February 2019 and complete application by 31 May 2019.

 

8.)    I only need care in the summer months.  How will that impact my eligible child’s grandfathered status?

 

·      Army Civilian Families requiring summer care, only, will be allowed to apply in advance as long as they meet the 31 May 2019 application completion date. 

·      New applicants must apply by 28 February 2019 and complete application by 31 May 2019.

 

9.)    My child is enrolled in care during the school year, but I don’t need care during the summer months.  How will that impact my eligible child’s grandfathered status?

 

·      Army Civilian Families whose eligible children are grandfathered may retain their grandfathered status as long as the break in care occurs during scheduled school calendar breaks. This also applies to teachers who do not need child care during scheduled school calendar breaks.

 

10.)  I have applied for AFA using the “Looking for Work” status and understand that I have 90 days to gain employment.  What happens if I don’t find work within the 90 days or I find employment, but it doesn’t start until after the 90 day timeline has ended?

 

Army Civilian employees who are using the “90 Day Looking for Work” eligibility status must find employment before the expiration of the approval certificate.  If the patron has a signed contract indicating employment, AFA eligibility will be extended. Documentation of employment is required with a start date of employment within 30 days of expiration of approval certificate.

 

 

11.)  Why are Army Child and Youth Services Civilian employees still eligible for the AFA program?

 

Army Child and Youth Services civilian employees are essential to the continuation of the operation of on post child and youth programs.

 

12.)  Are there any additional changes expected to the Army Fee Assistance program?

 

The Army Fee Assistance program is not an entitlement program and is subject to availability of funds, which may be discontinued at any time.

 

13.)  I am a student spouse and decided to take a break in between two semesters. Is my eligible child considered grandfathered once I return back to school?

 

Spouses must be enrolled in consecutive semesters to maintain eligibility requirements and to be considered grandfathered. If the break is longer than 30 days, you will no longer be considered to be grandfathered in the program.  If employment is gained within that break eligibility/grandfathering may still apply.

 

14.)  I have an eligible child grandfathered into the program and I change positions from one duty location to a new duty location. Will that effect my grandfathered child’s eligibility?

 

Yes, as per HQDA EXORD 071-19, affected patron’s children will be grandfathered until they relocate out of the commuting area to a new duty location.

 

15.)  Am I allowed to move my eligible grandfathered child to a different child care provider within the same duty location after 28 Feb 2019?

 

As long as you remain at your current duty location and the new provider meets the qualifications of the program you can move your child to a new provider that meets all eligibility requirements.